How to Write a Follow Up Email After an Interview (Short, Specific, Confident)
Most follow-up emails say nothing useful. Here's the format that actually stands out without coming across as desperate.
Why most follow-up emails fail
There are two ways to get it wrong. First, the essay: a 400-word recap of your qualifications that the interviewer doesn't need. Second, the empty check-in: "Just wanted to follow up and see where things stand!" That says nothing and signals nothing.
A good follow-up is short, references something specific from the interview, and restates your interest without sounding like you're begging. That's it.
When to send it
Send it within 24 hours of the interview. The best window is the same evening or the next morning. If you wait until day three, the moment's passed and your message reads like an afterthought.
Don't send it during the interview itself or immediately after walking out the door. Give it an hour or two. You want to seem collected, not frantic.
The format that works
Three paragraphs. Under 150 words. Here's the structure:
Subject: Great speaking with you — [Your Name]
Hi [Name], thanks for taking the time today. I really enjoyed our conversation about [specific thing from the interview, e.g. the team's approach to onboarding or the product roadmap discussion].
It confirmed my interest in the role. I think my background in [1-2 sentence relevant skill/experience] would let me contribute quickly, especially on [something they mentioned].
I look forward to hearing about next steps. Happy to answer any other questions in the meantime.
[Your name]
The specific detail in paragraph one is what separates this from a generic template. It shows you were paying attention.
What to include (and what to skip)
Include: your name in the subject line, one specific thing from the conversation, and a clear statement of continued interest. That's the whole job.
Skip: re-listing your resume, asking when you'll hear back, mentioning other offers as leverage unless you actually have a deadline, and any apologies for things that went fine.
What to do if you had multiple interviewers
Send a separate note to each person. Don't CC everyone. Each message should reference something different from your interaction with that specific person. A copy-paste with a name swap is obvious (and not a good look).
If you don't have direct emails, send one note to your main recruiter contact and ask them to pass along your thanks. Don't hunt down personal emails on LinkedIn.
The second follow-up: when and how
If they told you a decision timeline and that date has passed, send a second message. Keep it even shorter: "Hi [Name], I wanted to check in given the timeline we discussed. I'm still very interested and happy to provide anything else that'd be helpful."
That's your one follow-up after the follow-up. Don't send a third. Move on with your search while you wait.
Write better cover letters in seconds
SleevIx generates custom, human-sounding cover letters for any job posting. Free to start.
Try SleevIx Free